How Do I Get Reimbursed for an Out-of-Pocket Church Purchase?

Quick answer: Send a clear photo or PDF of your receipt to Church Admin with two details — the ministry purpose and the church department — and the reimbursement is entered into Ramp for you. Payment arrives by direct deposit in 3 to 5 business days after approval (or by mailed check if you prefer).

If you used your own cash or personal card for a church expense, here's the simple process to get paid back.

The 3-Step Process

1. Send your receipt

As soon as you make the purchase, send a clear photo or PDF of the receipt to Church Admin. Include:

• The ministry purpose — for example, "Snacks for Youth Night"

• The church department or fund — for example, "Youth Ministry"

2. The data entry is handled for you

Church Admin logs the receipt into Ramp and enters the accounting details on your behalf. You don't need to do anything in the system.

3. Link your bank account (first time only)

If this is your first reimbursement, watch for a secure email from Ramp asking you to link your personal checking account. This is a one-time setup that allows direct deposits.

Important: Until your bank account is linked, the reimbursement will sit as "Pending" in Ramp and cannot be paid out.

Prefer a mailed check? Just say so when you send your receipt, and a physical check will be mailed instead of the direct deposit.

What to Expect

• Timeline: Funds arrive by direct deposit within 3 to 5 business days after approval.

• On your bank statement: The deposit appears labeled "RAMP REIMBURSE."

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