How Do I Submit a Mileage Reimbursement in Ramp?

Quick answer: In the Ramp app, go to New > Reimbursement > Mileage, enter your starting address and destination, attach your mileage log or let Ramp calculate the distance, and hit Submit. You can submit after each trip or save trips up and submit in batches — whichever is easier.

Step 1: Track Your Miles

Pick whichever method works for you:

• The Ramp app (easiest): Ramp uses Google Maps to calculate the distance and the reimbursement math automatically when you type in your starting point and destination.

• A mileage tracking app like MileIQ, which records drives automatically. When you're ready, download your trip log.

• Paper or spreadsheet: A notebook in the glove box or a simple spreadsheet works fine too.

Step 2: Submit in Ramp

1. Log in to the Ramp app on your phone or computer.

2. Click New > Reimbursement and choose Mileage.

3. Enter the details:

   • Using Ramp's built-in map: type in your addresses and the distance calculates automatically.

   • Using a tracking app or paper log: enter your total miles driven.

4. Attach your log: Upload a screenshot of your tracking app or a photo of your handwritten log. This serves as your required receipt.

5. Add a short memo describing the ministry purpose (for example, "Hospital visits – Tuesday") and click Submit.

What Mileage Counts?

Reimbursable: Driving for hospital or shut-in visits, picking up church supplies, and traveling to off-site ministry meetings or events.

Not reimbursable: Your normal daily commute between home and the church building.

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